EHSAA Club Constitution
In the following rules the term ‘Club’ shall have the same meaning as the term ‘Association’ and, where the context so admits, the singular includes the plural and vice versa and the masculine includes the feminine.
1. NAME AND OBJECTS
1.1. The Association shall be called the ‘East Hastings Sea Angling Association’.
1.2. The aims of the Association shall to be to provide facilities for and deliver the sport of sea angling across the community.
1.3. The Association will be run on a non-profit making basis in that any surplus funds which may accrue from the activities of the Association shall be the property of the Association and no individual member(s) may benefit financially from the existence of such a surplus, or other Association funds.
2.1. Membership of the Association shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of sea angling as a particular sport.
2.2. Every candidate for Full or Social membership, who must be proposed and seconded by two members of the Association, shall make their application in writing using the appropriate form and their election shall be decided either by:
2.2.1. A ballot at any Committee meeting by a majority vote, or
2.2.2. By an elected Membership Sub-Committee comprising a minimum of one Executive Officer and three other elected members of the Committee.
2.3. The Association may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Association or the sport into disrepute.
2.4. The Committee may invite members of bona fide Clubs or Associations to become Affiliate Members of the Association. Such members are entitled to the social benefits of the Association but shall not be entitled to vote at General Meetings.
2.5. On making application for membership to the Association you are agreeing to abide by the rules and byelaws governing the Association. Every member being accepted into the Association will be supplied with a copy of these rules and shall afterwards be deemed cognisant with it.
2.6. No applicant who is rejected may re-apply for membership until twelve months have expired from the time of that rejection.
2.7. Elected members or named Association members will not hold the Association responsible for personal injury, personal property loss or damage, sustained by them whilst on Association’s premises.
3. SUBSCRIPTION AND FEES
3.1. The Annual Subscription, joining fees and other fees (as applicable) shall be determined by the Committee and the Committee in doing so shall make provision for different classes of membership.
3.2. Subscriptions are due on the 1st January each year and, until paid, no member shall participate in any benefits of the Association including weighing in specimen fish.
3.3. Any changes to subscriptions and fees shall be notified to members with the annual renewal notice.
3.4. If the subscription remains unpaid at the ensuing 1st March the member will be deemed to have resigned.
3.5. A member wishing to resign membership of the Association must give the Secretary written notice of their resignation. No refund of any fees paid will be due and any trophies awarded for the preceding year must be returned forthwith.
4.1. The business of the Association shall be conducted by a committee to consist of the Officers: Chairman, Secretary, Vice-Chairman (together “the Executive Officers of the Association”), Commodore, Assistant Secretary, and ten elected members all of whom must be members of the Association. All Committee members must not be less than eighteen years of age.
4.2. The quorum at all committee meetings shall be nine members to include at least one Executive Officer.
4.3. The Committee may appoint a member of the Association as Welfare Officer who must not be less that eighteen years of age, who should have an appropriate background and who is required to undertake appropriate training in accordance with Child Safeguarding procedures. The Welfare Officer, if not a committee member, will have the right to attend Committee meetings without a power to vote.
4.4. The Executive Officers, Commodore, Assistant Secretary and Committee members shall be proposed and elected at the Annual General Meeting. Election to an Executive post or the committee shall be for three years. Nominations for all committee posts shall be proposed and seconded and their written nomination submitted to the Secretary by the 31st of January. If sufficient names to form a full Committee have not been received by the Secretary by the said date then nominations for Committee will be accepted from the floor at the Annual General Meeting. Nominees under this rule shall not be Officers or Members of the Committee of any other local sea angling club or Association. The newly elected Executive Officers and Committee members will take office when the President has closed the meeting.
4.5. One third of those holding an Executive post and one third of the members of the Committee, including the Commodore and Assistant Secretary, shall retire annually but shall be eligible for re-election, the members so retiring shall be those who have been longest in office. No Executive Officer shall serve more than two consecutive terms (maximum six years). However, having stood down they may be considered for election to an Executive post after a minimum period of twelve months has elapsed.
4.6. Candidates for election to an Executive post must have served a minimum of three years as a Committee member. Candidates for election as Commodore, Assistant Secretary or to the Committee must have had full membership of the Association for a minimum of two years prior to the Annual General Meeting. Proposers and Seconders for all posts must have had angling membership of the Association for a minimum of two years.
4.7. Any vacancy occurring by resignation or otherwise may be filled by the Committee, by a vote of not less than two-thirds of the Committee present, and a member so elected shall be eligible to vote at Committee meetings and shall count towards a quorum. A member so chosen shall retire at the next Annual General Meeting but
shall be eligible for re-election at that meeting subject to being proposed in accordance with Rule 4.4 and 4.6.
4.8. Committee meetings shall be held not less than monthly (save where the Committee itself shall by a simple majority resolve not to meet) and the quorum of that meeting shall be nine members to include not less than one Executive Officer. The Chairman and the Secretary shall have the discretion to call further meetings of the Committee if they consider it to be in the best interests of the Association. The Secretary shall give all members of the Committee not less than five days written notice of a meeting and, in the event of an additional meeting, details of the purpose of that meeting and only that purpose may be discussed.
4.9. Decisions of the Committee shall be made by a simple majority unless otherwise stated, and the Chairman (or acting chairman of that meeting) shall not have a vote. In the event of equality of votes the Chairman (or the acting Chairman) shall have a casting vote. Voting will be by ballot for suspensions and terminations of membership, and by a show of hands for all other motions. The Administrative Officer or, in their absence a member of the Committee, shall take minutes.
4.10. In the event that a quorum is not present within 30 minutes of the published start time the members present may discuss items on the agenda but no decisions may be made.
4.11. In addition to the members so elected the Committee may co-opt further members of the Association who shall serve until the next Annual General Meeting. Co-opted members shall not be entitled to vote at committee meetings and shall not be counted in establishing whether a quorum is present.
4.12. The Committee may from time to time appoint from among their number such sub-committees as they may consider necessary (and to remove in whole or in part or vary the terms of reference of such sub-committees) and may delegate to them such of the powers and duties of the Committee as the Committee may determine.
5. HONORARY POSITIONS AND LIFE MEMBERS
5.1. The Annual General Meeting of the Association shall annually elect a President. Nominations for President may be made by Full Members of the Association to the Secretary no later than the 14th January. The Committee shall review all nominations and make a recommendation to the Annual General Meeting for ratification. The President shall chair the Annual General Meeting and any Extraordinary General Meetings.
5.2. The Committee may recommend a member who they consider to have served the Association in a selfless and meritorious manner over many years as a Vice-President. Such nominations shall be presented to an Annual General Meeting for approval by the Membership.
5.3. The President and Vice-Presidents shall be entitled to attend committee meetings and speak on any item but shall not vote and shall not be counted in establishing whether a quorum is present.
5.4. The Committee may propose candidates for Life Membership in recognition of valuable services given to the Association over many years. Such nominations shall be presented to the Annual General Meeting for approval by the Membership. Life Members shall be entitled to all the privileges of membership and are subject to all club rules.
5.5. The Committee may grant Honorary Membership for angling or social members in recognition of services given to the club. Such membership will expire on the 31st
December. Honorary Members shall be entitled to all the privileges of membership and are subject to all club rules.
6. ANNUAL GENERAL MEETING
6.1. The Annual General Meeting of the Association shall be held each year on a date in March. The date, time and venue for the Annual General Meeting shall be fixed by the Committee.
6.2. The purpose of the meeting shall be for the election of the President, Executive Officers, Commodore and Assistant Secretary, members of the Committee, Auditor, Solicitor and presentation of the Chairman’s Report, and annual accounts.
6.3. Nominations for election of members to any office or for membership of the Committee shall be made in writing by the proposer and seconder to the Secretary not later than the 31st January. Notice of any resolution to be moved at the Annual General Meeting shall be given in writing to the Secretary no later than the 14th January.
6.4. Fourteen days’ notice of the date and venue of General Meetings shall be given to each Full Member by sending the same by e-mail or prepaid post or delivery to their last known address held by the Association and shall be deemed to have been delivered to them two days after the same was posted, or one day after the same was delivered, notwithstanding the same may be returned by the Post Office, email or any other person. Notice shall also be posted on the club notice board not less than fourteen days before such a meeting.
6.5. Notice of General Meetings shall include the day, time and venue of the meeting together with the resolutions to be proposed and, in the case of the Annual General Meeting, a list of nominees for the Committee posts and a copy of the audited accounts.
6.6. The quorum for Annual General Meetings shall be 30 Full Members. No motion shall be put to a meeting attended by fewer than that number.
6.7. Alteration or change of rules can only take place at the Annual General Meeting or an Extraordinary General Meeting.
7. EXTRAORDINARY GENERAL MEETING
7.1. An Extraordinary General Meeting may be called at any time by the Committee or on receipt of a written request signed by not less than 25 Full Members of the Association stating the purpose for which the meeting is required and the resolutions proposed. Such a meeting shall be held not less than 21 nor more than 31 days after the receipt of the request. The quorum for such a meeting shall be 30 members and a minimum of 70% of the signatories to the request attending. No motion shall be put to a meeting where such a quorum is not present. Only the subject detailed on the request shall be discussed at the meeting.
7.2. Extraordinary General Meetings shall be held on a Sunday starting at 10.00 hrs. No boat angling shall be allowed on that day.
8. PROCEDURE AT GENERAL MEETINGS
8.1. The President, or in the President’s absence a member appointed by the Committee, shall take the chair.
8.2. Voting for the Executive Officers, Commodore, Assistant Secretary, Committee, Vice Presidents and Life Members will be by ballot. All other motions will be decided on a show of hands.
8.3. Only Full Members who have paid their subscriptions in full for the current year, Life Members and Honorary Angling Members will be entitled to vote at the Annual General Meeting or an Extraordinary General Meeting.
8.4. Only Full Members aged sixteen or above shall be entitled to be heard and to vote on all matters.
8.5. Members entitled to vote are only those attending a General Meeting.
8.6. In the event that a vote is tied the motion should be lost (there cannot be a Chairman’s casting vote).
8.7. The Rules may be altered by resolution at an Annual or Extraordinary General Meeting provided that the resolution is carried by a majority of at least two thirds of members present and entitled to vote at the General Meeting.
8.8. The Administrative Officer, or in his absence a member of the Committee, shall take minutes at the Annual and Extraordinary General Meetings.
8.9. The President shall at General Meetings have unlimited authority upon every question of order and shall be, for the purpose of such meeting, the sole interpreter of the Rules of the Association.
8.10. Changes of rules and to the Committee agreed at a General Meeting shall take effect at the end of that meeting.
9.1. All moneys payable to the Association shall be received by the Administrative Officer and deposited in a bank or building society account in the name of the Association. No sum shall normally be drawn from that account except by cheque signed by two signatories, who shall be the Executive Officers and the Administrative Officer plus any other committee member approved by the Committee, except where the Committee agrees to make payments by direct transfer using internet banking. The Finance sub-committee shall audit all payments at intervals not exceeding three months. All monies not required for immediate use may be invested as the Committee in its discretion think fit.
9.2. The income and property of the Association shall be applied only in furtherance of the objects of the Association and no part thereof shall be paid by way of bonus, dividend or profit to any members of the Association.
9.3. The Committee shall have the power to authorise the payment of remuneration and expenses to any Officer, member of employee of the Association and to any other person or persons for services rendered to the Association.
9.4. The financial transactions of the Association shall be recorded by the Administrative Officer in such a manner as the Committee thinks fit.
9.5. The financial year of the Association shall be the period commencing on 1st January and ending on the 31st December.
9.6. The Administrative Officer shall prepare a balance sheet, which shall be examined by a suitably qualified person, and sent to every Full Member of the Association before the Annual General Meeting.
9.7. The Committee shall retain all financial records relating to the Association for a minimum period of six years.
10.1. The Committee may borrow money on behalf of the Association for the general upkeep of the Association or with the approval of a General Meeting for any other expenditure, additions or improvements.
10.2. When so borrowing the Committee shall have power to raise in any way any sum of money and to raise and secure the repayment of any sums in such a manner or on such terms and conditions as it thinks fit.
10.3. The Committee shall have no power to pledge the personal liability of any member of the Association for the repayment of any sums so borrowed.
11. EMPLOYMENT AND CONTRACTS
11.1. Members are banned from making contracts with the Association, or deriving any benefit from it, without the consent of the Committee.
11.2. No member of the Committee, their spouse/partner or direct relatives can be an employee of the Association.
11.3. The Committee shall have the power and duties of entering into contracts and setting conditions of employment of Association staff in the best interests of the Association.
11.4. The Executive Officers may not enter into a contract or agreement on behalf of the Association until the terms and conditions of that contract or agreement have been approved by the Committee.
12.1. When angling a member shall only use one or two rods with reels and running lines. No other method of catching fish shall be permitted.
12.2. No member angling within club limits may sell all or part of their catch.
13. CONDUCT OF MEMBERS AND DISCIPLINARY ACTION
13.1. Any member abusing Association property to the extent of causing damage will be held responsible, financially or otherwise, at the Committee’s discretion.
13.2. Any member not complying with the Association rules/byelaws will be dealt with under this rule.
13.3. If in the opinion of the Committee the conduct of any member either inside or outside the Association is such as to cause injury to the Association’s reputation or is against the interests of the members as a whole they may, as they think fit, suspend that person from membership or warn the member as to their future conduct.
13.4. Where a member is suspended, the Secretary shall send notice of the suspension to the home address of the member and may invite him to attend before the Committee to explain his conduct. If the Committee, on hearing any evidence that may be called and after affording the member a fair and honest hearing, decides that the offence is of a serious nature and by a vote of not less than two-thirds of the Committee present they may either suspend that member for a period of not less than three months or immediately terminate that person’s membership.
13.5. Upon expulsion the former member shall not be entitled to have any part of the annual membership fee refunded and must return to the Association any Association trophies held forthwith.
13.6. All notices will be sent by recorded delivery to the last known address held by the Association of that member and shall be deemed to have been delivered to him two days after the date of posting of that letter.
13.7. A member who has either been suspended or expelled has the right to make an appeal within two months of the receipt of the notice.
13.8. A member who is suspended will not be eligible to stand for any position on the Committee until a period of three years has passed from the date at which the suspension ends.
14. RULE BOOK
14.1. On making application for membership of the Association you are agreeing to abide by the rules and byelaws governing the Association. Every Full or Social member being accepted into the Association will be supplied with a copy of these rules and shall afterwards be deemed cognisant with them. A copy of the current rules and byelaws will be available on the Association website.
15.1. The Committee shall have power to make, repeal and amend such byelaws as they may from time to time consider necessary for the well-being of the Association. Any byelaws, appeals and amendments shall have effect until set aside by the Committee or at a General Meeting.
15.2. Notice of Byelaws when made, repealed or amended will be displayed on the Association’s premises on a notice board and placed on the Association website. On such posting it will be deemed adequate notice to members of the making, repeal and amendment and contents of such byelaws.
16. FINAL DECISIONS
16.1. Any matter, which is not provided for in these rules, shall be laid before the Committee who shall have full power to deal with the matter and whose decision shall be final.
17.1. A resolution to dissolve the Association shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present and entitled to vote. A specific date for the dissolution shall be included in the resolution.
17.2. The dissolution shall take effect from the date specified in the resolution and the members of the Committee shall be responsible for the winding-up of the assets and liabilities of the Association.
17.3. Any assets remaining after the discharge of the debts and liabilities of the Association shall be converted into cash and the total assets of the Association shall be donated to St Michael’s Hospice Registered Charity or to such other Registered Charity which may exist pursuing similar aims.
1. No children under the age of 16 are permitted to sit at the bar.
2. Food may be consumed in the bar lounge area at the discretion of the bar manager and tea bar manager. As a general rule, this is restricted to finger food only.
3. No food purchased from outside the club may be eaten at the bar.
4. Bar stools will be removed on a Saturday evening from 6pm or at the bar manager’s discretion.
5. No drinks may be taken onto the dancefloor.
6. Children under the age of 12 are not permitted after 9pm on a Saturday evening. However, for a private function held on a Saturday evening, children under 12 may be permitted at the discretion of the bar manager or Honorary Secretary.
7. Only staff and authorised personnel are permitted to go behind the bar.
8. The bar hatch area is to be kept clear for staff to enter and exit as required.
1. When angling, a member may use one or two rods with reels with running lines, but no more than three hooks between the two rods. A treble hook shall count as one hook.
2. The restriction to three hooks shall not apply when fishing for bait provided that specimen fish taken in this way shall be ineligible for annual cups and prizes or club competitions.
3. Reserve rods are allowed each member.
4. Another member may bait the hooks, gaff or net or unhook fish but otherwise shall not handle the rod, tackle or the fish.
5. All undersize fish shall be returned to the sea and all fish retained by the angler must be quickly killed in a humane manner unless kept alive in an aerated live bait tank or similar.
6. All specimen fish caught from a boat or Kayak must be weighed by a member of the Club or a Boatman on the club scales. The member catching the fish shall sign the counterfoil in the Specimen Book; otherwise the fish will be ineligible for any award. Family members fishing from the same boat as the captor (e.g. father and son, husband and wife) may not weight in each other’s fish.
7. Specimen fish caught from the beach or Pier shall be weighed by an independent witness, i.e. someone not related to or fishing with the captor.
8. Only one specimen per species can be weighed in on any one day.
9. The Committee shall review the Premier and Specimen weights annually. Any alterations to these weights shall not apply until the 1st January of the following year.
10. Boundaries for weighing in beach specimens shall extend from the west bank of the River Rother estuary to the Cooden Resort Hotel.
11. No member is eligible to weigh in specimen fish until all money owed by them to the Association is paid.
12. The committee shall decide the winners of all annual cups and prizes and in doing so shall select the heaviest fish first.
13. Trophies involving Premier and Specimen fish shall be judged as best fish related as a percentage of the Premier Specimen fish weights. In the event of a tie where points count, the greatest total percentage weight in comparison with Premier Specimen weights shall decide.
14. Any member, whether out for specimen fish or not, who fishes with more than two rods or three hooks attached to running line (except when fishing for bait), hand lines, long lines or sand lines, or who does not at all times comply with the definition of fair angling laid down in Rule 1, shall forfeit the right to weigh in specimen fish and enter any of the Association’s competitions for the remainder of the current financial year. Any specimen fish recorded in his or her name during that year shall be deleted from the Specimen List.
15. All annual trophy winners are responsible for their safe keeping and return by the 14th January in good order and cleaned. Competition trophies must be returned at least four weeks prior to the next year’s event. Any member not returning trophies by the due date or in an unacceptable condition may result in that member not being allowed to remove trophies from club premises in future.
16. The gutting of fish on the Club Stade is only allowed in the weigh-in area on the table provided. The guts, frames, heads etc. must be removed from the Club Stade and placed below the high water mark by the captor(s). It is not part of the Boatmen’s duties to dispose of unwanted fish or guts.
17. The use of pots to catch whelks, crabs, lobsters or prawns can only be carried out by boats who hold a current potting permit issued by the Sussex IFCA.
CLUB BOAT BYELAWS
1. No member may take a boat off without first notifying the Commodore or Boatmen.
2. All boats must be ashore by 6pm or sunset, whichever is earlier unless by prior arrangement with the Commodore or Boatmen.
3. Members must not cut up bait on the seats; a piece of board to be used for the purpose.
4. Members must assist Boatmen up and down beach with boats and winch wires.
5. Members are expected to find room in the Club Boats if other Members are waiting to go off and no other boats are available.
6. Members shall bring all bait, rubbish etc. ashore and leave the boats in a clean and tidy condition.
7. Members must report all damage to boats, etc. to the Boatmen and confirm the facts in writing to the Secretary if requested by the Commodore.
8. Members must ensure that the bung is in the bunghole before leaving the shore.
9. Members must not push boats with the blades of oars when launching, the handles must be used.
10. Members should see that the anchor and cable are made fast to the boat, any loss must be paid for by the users.
11. Members should ask the Boatman about the weather conditions and whether suitable to go east or west.
12. The Boatmen have full power to stop any boat going off if they consider the weather is unsuitable.
13. When returning to the beach, boats shall wait in the harbour area until called ashore by the boatmen.
14. In no circumstances shall any person using the boats hold the Committee, Officers or any person employed by this Association responsible for any accident which may happen to him or her for any loss which he or she may sustain.
15. All members using Club boats or private boats must complete the signing out register (legibly) before going afloat showing the boat number or name, full names of the crew, mobile phone number (optional), estimated time of return and the date. Failure to comply with this rule may result in any fish caught not being eligible for any trophies/record fish.
16. COMPASSES. ALL BOATS BELONGING TO THE CLUB OR PRIVATE BOATS ON EVERY OCCASION WHEN GOING AFLOAT SHALL CARRY A SUITABLE COMPASS. THE COMMODORE, BOATMEN OR ANY MEMBER OF THE COMMITTEE HAS FULL POWER TO ENSURE THIS ORDER IS COMPLIED WITH.
17. Guests are allowed a maximum of two days afloat, after which they will be expected to join the Association as a Full Member.
18. Normally, not more than four anglers shall crew a club boat.
19. Not less than two anglers shall crew a Club Boat. At least two adults must accompany any person under 16.
20. Members are expected to tip the Boatmen a minimum of £10 for the launching and recovery of boats.21. NO ENGINE USED ON A CLUB BOAT SHALL EXCEED 10HP.
PRIVATELY OWNED BOATS BYELAWS
1. No privately owned boats may be placed on the Association’s Stade without permission of the Commodore. The type of boat considered suitable must be properly designed for launching and landing from a shingle beach. Application to berth a boat on the Association’s Stade must be made on the official form available from the Administration officer or the Boatmen.
2. The owner of a private boat, whose membership subscription has not been paid by 1st March, shall forfeit his or her right to keep the said boat on the Association’s Stade and the Committee shall ask him or her to remove it, unless the subscription is received forthwith. If the request is not complied with, the Committee shall serve a written notice upon the Member, giving him or her a further period of 28 days in which to renew his or her subscription and, if the notice is not complied with, the Committee shall have the right to move the boat into storage. The Committee shall notify the Member of their action and advise him or her that they will hold the boat for a period not exceeding twelve months from the date of notification. If the boat is not claimed by the Member during that time, the Committee shall have the right to dispose of it as they think fit and apply any sum of money obtained for it to the Association’s funds.
3. Any notice, request or notification required by this Rule will be deemed to have been duly made if sent by prepaid ordinary post to the Member at his or her last known address held by the Club and be deemed to have been made three days after the date the same was posted, notwithstanding the same may be returned by the Post Office or any other person.
4. Boats must be kept at all times in their allotted positions on the Stade.
5. No alterations or additions, which may adversely affect the boats’ seaworthiness or launching and landing ability, shall be made to a boat after permission to place it on the Club’s Stade has been granted, without prior approval of the Committee.
6. During inclement weather, private boat owners must make their own arrangements for the safety of their boats and, for that purpose, should contact the Boatmen.
7. The Association accepts no responsibility for the safety, loss or damage to any privately owned boat.
8. All boats must be ashore by 6pm or sunset, whichever is earlier, unless by prior arrangement with the Commodore or Boatmen.
9. The Boatmen have full power to stop any boat going afloat in bad weather.
10. All private boats putting to sea must be crewed by at least two adults.
11. Private boats shall comply with Club Boat Rules 15, 16, 17 and 20.
1. Kayakers MUST SIGN OUT using the signing out book in the weighing in room. When there is no Boatman in the boatyard, i.e. in the evening, you MUST text or telephone either Les on 07778 421425, or Brian on 07881 808556 before launching and when you return to the boatyard. FAILURE to do so will result in disciplinary action by the Committee.
2. Life jacket or buoyancy aid must be worn.
3. Kayak paddle/oar must be tethered at all times.
4. An anchor must be carried at all times.
5. A compass must be carried at all times.
6. Anglers going out in the evening must wear reflective clothing and a headlamp.
7. Juveniles under the age of 16 wishing to go afloat MUST be accompanied or supervised by an adult at all times.
8. The boatmen or Commodore have the right to stop you going afloat.
9. Kayaks are to be used for angling only.
10. Kayak owners will be responsible for securing sheds, weighing in room and gates.
11. All Club boat rules apply where applicable.
12. You may enter Club fishing competitions under the rules given on the day of the competition.
OUTBOARD MOTOR STORAGE BYELAWS
1. Outboard motor storage fees shall be decided by the Committee and shall be payable on the 1st January each year. Members will be advised of any increase at least four weeks before the effective date of the same. Members in arrears after 1st March will be asked to remove their outboard from the Motor Rack Room. If the request is not complied with, the Committee will serve a written notice upon the Member, giving him or her a further period of 28 days in which to remove their outboard and, if the notice is not complied with, the Committee shall have the right to move the outboard into storage. In the event of the outboard being moved into storage, the Committee shall notify the Member of their action and advise him or her that they will hold the outboard for a period not exceeding twelve months from the date of notification. If the outboard is not claimed by the Member during that time, the Committee shall have the right to dispose of it as they think fit and apply any sum of money obtained for it to the Association’s funds. Any notice, request or notification required by the rule, will be deemed to have been made if sent by pre-paid ordinary post to the member at his or her last known address held by the Club and be deemed to have been made three days after the date the same was posted, notwithstanding the same may be returned by the Post Office or any other person.
2. No flammable liquids to be stored, except in tanks affixed to engines. Nor may empty fuel containers be kept. Any member found contravening this rule may face disciplinary action by the Committee.
3. The Club accepts no responsibility whatsoever for Members’ property stored in the Club premises.
4. No smoking in the Motor Rack Room or transferring of fuel.
5. All outboards must have the owners name displayed adjacent to the engine.
LOCKER ROOM BYELAWS
1. No petrol or containers having contained same may be stored in lockers or locker room.
2. No bait may be stored in lockers or the locker room.
3. No smoking in the Locker Room.
4. Locker fees shall be decided by the Committee and shall be payable on 1st January each year. Members will be advised of any increase at least four weeks before the effective date of same. Members in arrears after 1st March will be asked to empty their lockers for re-letting. If the request is not complied with, the Committee will serve a written notice upon the Member, giving him or her a further period of twenty-eight days in which to empty his or her locker and, if the notice is not complied with the Committee shall have the right to empty the said locker and re-let without further notice. In the event of the locker being emptied, the Committee shall notify the Member of their action and advise him or her that they will hold the contents for a period not exceeding three months from the date of notification. If the contents are not claimed by the Member during that time, the Committee shall have the right to dispose of them as they think fit and apply any sum of money obtained for them to the Association’s funds. Any notice, request or notification required by the rule will be deemed to have been made if sent by pre-paid ordinary post to the member at his or her last known address held by the Club and be deemed to have been made three days after the date the same was posted, notwithstanding the same may be returned by the Post Office or any other person.
5. All lockers to be clearly marked with the owner’s name.
6. The Club accepts no responsibility whatsoever for Members’ property stored in the Club premises.
BOAT REPAIR SHOP BYELAWS
1. Members wishing to use the Boat Repair Shop must book in advance with the Commodore or Boatmen. Members may only book for a maximum period of 4 weeks although this may be extended by further 4 week periods provided that no other member wishes to make a booking.
2. Boat owners using the Boat Repair Shop shall pay a weekly hire fee to be decided by the Committee annually. This will cover electrical usage for power tools including hoovers plus lighting. In cold weather an additional fee may be payable if electrical heaters are to be used when approved by the commodore.
3. Fibre-glassing for boats outside of the period April to October may require additional heating to be effective (see 3).
4. No cutting, mechanical sanding or grinding of fibreglass is allowed in the Boat Repair Shop. All such works must take place outside and any dust arising must be removed before the boat is brought back into the Boat Repair Shop. Light sanding by hand is permitted but any dust arising must be swept up.
5. When repair works are complete and the boat is removed, all tools and materials must be removed and the floor and work surfaces used shall be swept and tidied. Any materials or tools left in the Boat Repair Shop after the hire period shall become the property of the Association.
6. All tools, whether supplied by the user or the club, shall be used at the users risk and no claim may be made against the Association for any injury that may arise.
7. Users must ensure that all lights are switched off and the door locked when leaving the Boat Repair Shop.
8. When using solvents etc. users must ensure that the door(s) is opened if weather conditions allow.
9. Boats must be kept securely ‘choked up’ at all times.
10. The Boatmen must supervise any boat movements in or out of the Boat Repair Shop that require use of the club winches or other plant.
WINCH HOUSE, WORKSHOPS and MACHINERY BYELAWS
1. No storage of petrol or containers having contained same in Winch House.
2. The Club accepts no responsibility whatsoever for Members’ property stored in the Club premises.
3. The bulldozer(s), mini digger and winches must only be used by persons deemed competent by the Commodore or Boatmen and approved by the Committee.
4. No personal equipment to be stored in the Winch House without the prior approval of the Commodore.
5. Freezers for the storage of bait may be kept in the winch house as agreed with the Commodore. An annual fee shall be payable as decided by the Committee.
6. Machinery in the workshop are provided for use by members. Prior approval must be obtained from the Commodore or Boatmen and all machinery is used at the member’s risk. Any breakages/damage/problems must be reported to the Commodore or Boatmen.
7. Tools in the workshop are provided for use by members. All tools must be returned in a clean and acceptable condition. Any breakages/damage/problems must be reported to the Commodore or Boatmen.
8. Hoses are provided for washing boats/flushing engines. These must be turned off after use and the hoses left coiled adjacent to the tap.
9. Electrical sockets are provided on the Stade for working on boats. Members using these must ensure that any extension cables are removed after use to minimise any